To be considered “ready for carriage,” for an export shipment the items outlined below must be provided at the time of acceptance.
If any items are omitted, acceptance of your shipment may be delayed.
Table of Contents
- List of Things Shipments Need to have
- Security Filings
- Cut-Off Times
- The Air Waybill
- Documentation
- Packing, Marking of Packages and Labeling
- Cargo Screening Source
- Pre-Alert
List of Things Shipments Need to have
All shipments must have a:
- Confirmed booking from origin to destination
- Volume and weight must match booking at time of acceptance or be adjusted
- Cargo Freight must be labeled, packed and marked, undamaged and dry
- The air waybill and other required documents for transport should be accurately completed, including weight, number of pieces, dimensions and all reporting numbers
- Known or unknown security status must be
- Freight must be customs cleared for export
- When applicable, complete HAWB information must be available for manual input or electronic transmission to the airline.
Security Filings
Before loading on the aircraft, the carrier is given “load” or “no load” messages from the governing bodies of the countries of destination.
The carrier relays the messages to the party who did the filing. In some cases, data needs to be corrected; in other cases, a shipment may be banned due to security restrictions.
Cut-Off Times
The cut-off time means the shipment must be “ready for carriage” at the cut-off time.
The Air Waybill
The Air Waybill must be accurate and complete in all respects, including the charges fields, weights, measurements, and description of the goods.
Documentation
All the necessary documents must be attached to the air waybill.
The set must contain documents required for export, import, or in-transit, which the carrier must present to customs or any other governmental body at origin and destination.
Packing, Marking of Packages and Labeling
Packing, Marking of Packages and Labeling must be correct
Cargo Screening Source
Once the cargo arrives at the airport of departure, it is offloaded from the delivery vehicle and kept in the cargo-handling warehouse, where it is checked.
ULDs are assembled and held until the plane is ready to receive the cargo, shortly before take-off.
Pre-Alert
A pre-alert is issued and all documents (air waybill copies, commercial invoice, packing list and other documents relevant to the shipment) are sent by the freight forwarder to the destination agent.
